Certification and Training Management

Advanced certification tracking, training tracking, and compliance management software with an easy-to-use, fully mobile, web-based interface. Track unlimited certifications receive automatic expiration alerts via email and text message, upload electronic documents, set up compliance rules and collections and so much more!

Overview

VAIRKKO Certification is a training management software suite packed full of the features you need to start tracking your training, track your certifications, manage career development paths, and get a tight grip on your compliance. It’s a web-based, fully-mobile solution and with our native IOS and Android app, you and your entire team will have access to training data no matter where you are.  Gain valuable visibility, accountability, clarity over your data resulting in pure certainty in your training program. It’s never been easier to maintain compliance, reduce liabilities, and avoid costly fines.

Certification and Training Management Features

VAIRKKO Certification brings the most powerful features directly to you through a beautifully designed and engineered web-based system. Each feature has been tailored to meet the requirements of some of the most demanding industries including Healthcare and Finance.

Audit Ready

With a single-source to store all trainings and certifications – preparing for an audit is a more efficient process with a higher chance for success. Track regulatory compliance requirements alongside internal training for a complete picture of overall learning and compliance.

Meet Targets

Create goals and uniform standards across job functions and roles to ensure greater compliance and create an environment of accountability throughout the organization.

Improve Quality

With automatic reminders and email notifications, improve the quality of all recorded data and the knowledge of your employees. Never worry about expired certifications or trainings again.

Track Multiple Companies & Locations

Separate Data by Company, Region, Location & more to manage your enterprise workforce’s certifications and trainings.

Approval Workflows

Easily review changes made in the system with a pending approval area where changes can be reviewed and approved/denied.

100% Mobile Ready

Access your data, run reports, assign or update records from your smart phone, tablet, laptop or desktop while at work, at home or on the go.

Track Anything

Create templates for certifications, trainings, credentials, medical records, tests, licenses and more.

Expiration Reminders

Automatic notifications sent to your staff, management team and HR teams for upcoming expiring items.

eSignature System

Electronically create, prepare, send, and manage documents to be electronically signed all within the VAIRKKO platform. 

Compliance Rules & Collections

Create powerful compliance rules and instantly see which employees are compliant or non-compliant based on job function/role. Additionally, create compliance rule collections to audit employees against several compliance criteria at once.

QR Code / Barcoding

Print and scan QR codes tied to your employees certification records to view in the field or on-the-job to ensure compliance. Perfect for audits or simply viewing employee data without logging into the VAIRKKO platform.

Store Documents

Upload digital copies of training / certification records directly into the system from any desktop, tablet or camera enabled mobile phone.

Roadmap Builder

Create unlimited Roadmaps; do your staff complete a series of trainings/certifications/exams and upon completion they are issued a final certification or credential? If so, Roadmaps are your ticket!

Skills Matrix

Track employee skill levels to identify your front-runners, strugglers, and stragglers using visual dashboards showcasing detailed competency levels across your enterprise.

Staff Self-Service

Give your staff the ability to upload their own records from the self-service portal and then simply approve them as they come in.

Detailed Reports

Run reports such as certifications by employee, employee by certification, missing certifications, certification matrix report and many others.

Bulk Editing

Easily update bulk records at once saving you time and energy. Update either activation or expiration dates for all employees or specific employee groups.

Import / Export / Integrations

Import all of your data into the system to be up and running in no time and export your data at any time for any reason. Integrates with most HR & Payroll systems.

Single Sign-On

Take advantage of complementary Single Sign-On options through OKTA, Google, Ping Federate & one Login. Azure, ADFS, Custom SAML available for a small upcharge.

Automation / Workflows

Use advanced automation/workflows to make magic happen all on its own! Craft conditions and actions to those conditions to push the platform to exceed your custom needs.

Training Assignments

Need to assign training for a day, a week, or a month from now. It’s simple and easy with the built-in training assignment system. 

Key Benefits of Certification Tracking

Compliance

Complete compliance over your workforce and their certifications, credentials, and corporate trainings. Know who’s certified/trained and who is not with the click of the mouse.

Aids in Audits

Skate through your next audit/inspection by knowing your training records are up-to-date and which staff are not in compliance ahead of time with the help of easy-to-use compliance rules and collections.

Lowers Costs

Built with performance and ease of use in mind which saves you time and money by delivering the right information to you when you need it.

Efficient

Ditch inefficient Excel Spreadsheets, White Boards or home grown databases for a system that is built to increase efficiency in the workplace with the added possibility for automation.

Real-Time Knowledge

You’re busy. Don’t let your certifications go unmonitored just because of your schedule. Daily alerts keep you informed in real-time so you are able to respond accordingly without additional unnecessary information.

Convenient

Staff can upload their own records which management can approve alleviating the need for them to stop by your office and interrupt your work day.

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